Invoice processing
Drop in a PDF and Gray Office extracts it, codes it, checks it, and routes it for approval. Duplicate and fraud checks are built in — you approve, you don't retype.
Extraction
The vendor, invoice number, dates, line items, totals, GSTIN, and place of supply are pulled from the document. The invoice and its ledger entry are created automatically, with the tax split already computed.
Checks that run on every invoice
- Duplicate detection on the vendor and invoice number.
- GSTIN format validation.
- Suspiciously round large amounts.
- Large payments to a payee that was created moments ago.
Routing
Clean invoices go straight to the approver you've configured. Anything that trips a check is flagged with the specific reason and waits for a human decision.
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